IntelliChief LLC is launching a campaign promoting the data protection benefits that its document management and imaging systems provide to companies in the event of a disaster, the company announced this week.

Many companies view disaster recovery planning as a critical initiative and focus on contingency plans for the loss of computer hardware and electronic files. However, they fail to plan for the recovery of paper documents in the event that they are destroyed in a flood, fire, earthquake or other disaster. Creating a paper copy of these documents and storing them in different locations is not practical, nor is it cost-justified.

If your invoices and other records are not part of your electronic backup plan, your business will be impacted, the company says. Many businesses that have experienced a disaster, in worst-case scenarios, quite literally never recover. In best-case scenarios, it can take months, if not years, to get back to business as usual.

Electronic document management with document imaging is the perfect remedy, and the low-cost way to protect your paper files, says IntelliChief. Users eliminate the necessity to spend exorbitant amounts on paper, toner, and offsite storage for duplication of paper files. With IntelliChief document imaging, users scan paper files, then archive them in the IntelliChief repository and back up this data as part of their electronic disaster recovery efforts.

"When people talk about disaster recovery, often the concern is about the servers in your office and what would happen to your data, but few think about the paper. If your invoices and other records are not part of your plan, your business will definitely be impacted," says Michael R. Rooney, IntelliChief LLC vice president of Sales and Marketing. "This is why implementing a document management solution like IntelliChief is so important."

IntelliChief Document Management software controls and organizes documents. It involves scanning paper documents, electronically filing them accordingly, and making them available to view across your business directly from your familiar ERP screen. In addition to paper documents, electronic documents and email can also be stored in IntelliChief. After the documents are stored, a centralized electronic repository is created, which not only improves operational efficiency, but also makes it possible to create and implement a successful disaster recovery plan.