29
Fri, Nov
0 New Articles

TechTalk: Managing Document Storage

Typography
  • Smaller Small Medium Big Bigger
  • Default Helvetica Segoe Georgia Times

If your AS/400 is heavily used by word processing users, it may be of interest to you that document storage and use consumes very large amounts of disk and that there are no simple ways to determine how much disk is used for Document Library Object (DLO) storage on the AS/400. Further, you may have wondered if there is any way to ascertain how old the documents in the various folders are, i.e., how long since they were last used. This information could be used to encourage users to purge or archive older documents. Also, AS/400 managers should be aware of the RGZDLO command, whose purpose is similar to the CONDENSE command on the S/36. The RGZDLO command reorganizes a folder on the AS/400, returning as much as 30 percent of the space to the system. My own folder, after a RGZDLO was run, shrank from 8MB to 5MB of used space. RGZDLO can be run against a single folder or all folders in the system. If you run for all folders, you should allot a large time span for its completion. Depending on the number of users who are actively engaged in word processing, it could take over five hours to compress all the folders. On our system there are 650 folders and we determined that an overnight RGZDLO would take six hours.

Shown here are3a, 3b, 3c, and 3d which can be used to analyze the contents of folders to determine the age of documents (last date changed). 3a lists the Analyze Folder Documents (ANZFLRDOC) command. 3b has the CPP (program FLR001CL), which uses the DSPFLR command to create an outfile which is then read to create another outfile with one record for each document. 3c is RPG program FLR001RG, called by FLR001CL, which plays games with the date field to compute the age. A word of explanation: the date field in the outfile is in edited form, i.e., with imbedded slashes and cannot (as far as I know) be used for date computations. Notice that the RPG program uses program-defined file definitions, even though the outfile created is externally defined.

Shown here are Figures 3a, 3b, 3c, and 3d which can be used to analyze the contents of folders to determine the age of documents (last date changed). Figure 3a lists the Analyze Folder Documents (ANZFLRDOC) command. Figure 3b has the CPP (program FLR001CL), which uses the DSPFLR command to create an outfile which is then read to create another outfile with one record for each document. Figure 3c is RPG program FLR001RG, called by FLR001CL, which plays games with the date field to compute the age. A word of explanation: the date field in the outfile is in edited form, i.e., with imbedded slashes and cannot (as far as I know) be used for date computations. Notice that the RPG program uses program-defined file definitions, even though the outfile created is externally defined.

Another word of warning. The age routine will only work for the 20th century. If you are under 55 years of age, you should consider using a modified computation routine, since you will still be working in 2000.

To determine the size of folders, see 3d. This will produce a file containing one record per document. The file can be read by a Query or RPG program to list a summary for each folder. The outfile is externally described by the system and contains, as one of the fields, the object size. The folder name is the system name, not the user's.

To determine the size of folders, see Figure 3d. This will produce a file containing one record per document. The file can be read by a Query or RPG program to list a summary for each folder. The outfile is externally described by the system and contains, as one of the fields, the object size. The folder name is the system name, not the user's.

-- Ted May


Techtalk: Managing Document Storage

Figure 3A Command ANZFLRDOC

 ANZFLRDOC: CMD PROMPT('Analyze Folder Documents') 
Techtalk: Managing Document Storage

Figure 3B CL program FLR001CL

 FLR001CL: + PGM DCLF FILE(LISTFLRS) DSPFLR FLR(*ALL) OUTPUT(*OUTFILE) LEVEL(*CURRENT) OUTFILE(LISTFLRS) CLRPFM FILE(ALLDOCS) MONMSG MSGID(CPF3142) READ: + RCVF MONMSG MSGID(CPF0864) CMPDTA(RETURN) IF COND(&FLRNAM *GT 'Q') THEN(DO) IF COND(&FLRNAM *LT 'QZZZZ') THEN(GOTO CMDLBL(READ)) ENDDO DSPFLR FLR(&FLRNAM) TYPE(*DOC) OUTPUT(*OUTFILE) LEVEL(*CURRENT) + OUTFILE(ALLDOCS) OUTMBR(*FIRST *ADD) GOTO CMDLBL(READ) CALL PGM(FLR001RG) ENDPGM 
Techtalk: Managing Document Storage

Figure 3C RPG program FLR001RG

 FALLDOCS IP F 256 DISK FQSYSPRT O F 132 OF PRINTER * IALLDOCS NS 01 I 1 16 FOLDERL1 I 64 75 DOC I 76 119 DESC I 120 1210MON I 123 1240DAY I 126 1270YR * * Set up number of months in current date (20th century only) * Do it once only with indicator 90 C *IN90 IFEQ '0' C UYEAR MULT 12 NOWMON 40 C ADD UMONTH NOWMON C MOVE '1' *IN90 C END * COMPUTE NUMBER OF MONTHS AGE OF DOCUMENT C YR MULT 12 MONS 40 C ADD MON MONS C NOWMON SUB MONS TMONS 40 * C TMONS IFGT 24 C ADD 1 CTR24 40 C ADD 1 CTR24T 50 C GOTO END C END * C TMONS IFGT 12 C ADD 1 CTR12 40 C ADD 1 CTR12T 50 C GOTO END C END * C TMONS IFGT 6 C ADD 1 CTR6 40 C ADD 1 CTR6T 50 C GOTO END C END * C TMONS IFGT 3 C ADD 1 CTR3 40 C ADD 1 CTR3T 50 C GOTO END C END * C END TAG C ADD 1 CURTOT 40 C ADD 1 TOTDOC 50 * OQSYSPRT H 0406 1P O OR OF O 6 'AGEDOC' O UDATE Y 85 O 110 'Page' O PAGE Z 115 O H 1P O OR OF O 15 'Folder' O 30 'Tot Docs' O 40 '3+Mons' O 48 '6+Mons' O 56 '12+Mons' O 64 '24+Mons' O D 00 L1 O FOLDER 20 O T 1 L1 O CURTOTZB 28 O CTR3 ZB 39 O CTR6 ZB 47 O CTR12 ZB 55 O CTR24 ZB 63 O T 1 LR O TOTDOCZ 28 O CTR3T Z 39 O CTR6T Z 47 O CTR12TZ 55 O CTR24TZ 63 
Techtalk: Managing Document Storage

Figure 3D CL program FLR001CLA

 FLR001CLA: + PGM DSPOBJD OBJ(QDOC/*ALL) OBJTYPE(*DOC) OUTPUT(*OUTFILE) + OUTFILE(FLRSIZE) ENDPGM 
BLOG COMMENTS POWERED BY DISQUS

LATEST COMMENTS

Support MC Press Online

$

Book Reviews

Resource Center

  • SB Profound WC 5536 Have you been wondering about Node.js? Our free Node.js Webinar Series takes you from total beginner to creating a fully-functional IBM i Node.js business application. You can find Part 1 here. In Part 2 of our free Node.js Webinar Series, Brian May teaches you the different tooling options available for writing code, debugging, and using Git for version control. Brian will briefly discuss the different tools available, and demonstrate his preferred setup for Node development on IBM i or any platform. Attend this webinar to learn:

  • SB Profound WP 5539More than ever, there is a demand for IT to deliver innovation. Your IBM i has been an essential part of your business operations for years. However, your organization may struggle to maintain the current system and implement new projects. The thousands of customers we've worked with and surveyed state that expectations regarding the digital footprint and vision of the company are not aligned with the current IT environment.

  • SB HelpSystems ROBOT Generic IBM announced the E1080 servers using the latest Power10 processor in September 2021. The most powerful processor from IBM to date, Power10 is designed to handle the demands of doing business in today’s high-tech atmosphere, including running cloud applications, supporting big data, and managing AI workloads. But what does Power10 mean for your data center? In this recorded webinar, IBMers Dan Sundt and Dylan Boday join IBM Power Champion Tom Huntington for a discussion on why Power10 technology is the right strategic investment if you run IBM i, AIX, or Linux. In this action-packed hour, Tom will share trends from the IBM i and AIX user communities while Dan and Dylan dive into the tech specs for key hardware, including:

  • Magic MarkTRY the one package that solves all your document design and printing challenges on all your platforms. Produce bar code labels, electronic forms, ad hoc reports, and RFID tags – without programming! MarkMagic is the only document design and print solution that combines report writing, WYSIWYG label and forms design, and conditional printing in one integrated product. Make sure your data survives when catastrophe hits. Request your trial now!  Request Now.

  • SB HelpSystems ROBOT GenericForms of ransomware has been around for over 30 years, and with more and more organizations suffering attacks each year, it continues to endure. What has made ransomware such a durable threat and what is the best way to combat it? In order to prevent ransomware, organizations must first understand how it works.

  • SB HelpSystems ROBOT GenericIT security is a top priority for businesses around the world, but most IBM i pros don’t know where to begin—and most cybersecurity experts don’t know IBM i. In this session, Robin Tatam explores the business impact of lax IBM i security, the top vulnerabilities putting IBM i at risk, and the steps you can take to protect your organization. If you’re looking to avoid unexpected downtime or corrupted data, you don’t want to miss this session.

  • SB HelpSystems ROBOT GenericCan you trust all of your users all of the time? A typical end user receives 16 malicious emails each month, but only 17 percent of these phishing campaigns are reported to IT. Once an attack is underway, most organizations won’t discover the breach until six months later. A staggering amount of damage can occur in that time. Despite these risks, 93 percent of organizations are leaving their IBM i systems vulnerable to cybercrime. In this on-demand webinar, IBM i security experts Robin Tatam and Sandi Moore will reveal:

  • FORTRA Disaster protection is vital to every business. Yet, it often consists of patched together procedures that are prone to error. From automatic backups to data encryption to media management, Robot automates the routine (yet often complex) tasks of iSeries backup and recovery, saving you time and money and making the process safer and more reliable. Automate your backups with the Robot Backup and Recovery Solution. Key features include:

  • FORTRAManaging messages on your IBM i can be more than a full-time job if you have to do it manually. Messages need a response and resources must be monitored—often over multiple systems and across platforms. How can you be sure you won’t miss important system events? Automate your message center with the Robot Message Management Solution. Key features include:

  • FORTRAThe thought of printing, distributing, and storing iSeries reports manually may reduce you to tears. Paper and labor costs associated with report generation can spiral out of control. Mountains of paper threaten to swamp your files. Robot automates report bursting, distribution, bundling, and archiving, and offers secure, selective online report viewing. Manage your reports with the Robot Report Management Solution. Key features include:

  • FORTRAFor over 30 years, Robot has been a leader in systems management for IBM i. With batch job creation and scheduling at its core, the Robot Job Scheduling Solution reduces the opportunity for human error and helps you maintain service levels, automating even the biggest, most complex runbooks. Manage your job schedule with the Robot Job Scheduling Solution. Key features include:

  • LANSA Business users want new applications now. Market and regulatory pressures require faster application updates and delivery into production. Your IBM i developers may be approaching retirement, and you see no sure way to fill their positions with experienced developers. In addition, you may be caught between maintaining your existing applications and the uncertainty of moving to something new.

  • LANSAWhen it comes to creating your business applications, there are hundreds of coding platforms and programming languages to choose from. These options range from very complex traditional programming languages to Low-Code platforms where sometimes no traditional coding experience is needed. Download our whitepaper, The Power of Writing Code in a Low-Code Solution, and:

  • LANSASupply Chain is becoming increasingly complex and unpredictable. From raw materials for manufacturing to food supply chains, the journey from source to production to delivery to consumers is marred with inefficiencies, manual processes, shortages, recalls, counterfeits, and scandals. In this webinar, we discuss how:

  • The MC Resource Centers bring you the widest selection of white papers, trial software, and on-demand webcasts for you to choose from. >> Review the list of White Papers, Trial Software or On-Demand Webcast at the MC Press Resource Center. >> Add the items to yru Cart and complet he checkout process and submit

  • Profound Logic Have you been wondering about Node.js? Our free Node.js Webinar Series takes you from total beginner to creating a fully-functional IBM i Node.js business application.

  • SB Profound WC 5536Join us for this hour-long webcast that will explore:

  • Fortra IT managers hoping to find new IBM i talent are discovering that the pool of experienced RPG programmers and operators or administrators with intimate knowledge of the operating system and the applications that run on it is small. This begs the question: How will you manage the platform that supports such a big part of your business? This guide offers strategies and software suggestions to help you plan IT staffing and resources and smooth the transition after your AS/400 talent retires. Read on to learn: